Contracts Administrator

RAVN Group ("RAVN") is pushing the boundaries of innovation in the aviation industry, focusing on cutting-edge technology and advanced aerospace solutions. As part of the RAVN team, you'll be at the forefront of revolutionizing pilot training on military grade aircrafts and aerospace engineering in the defense sector. RAVN provides combat or high maneuver training for pilots, RDT&E, and maintenance services with its fully owned fleet of aircraft.

Job Description:

Contracts Administrator

RAVN Aerospace

Position Name: Contracts Administrator

Position Location: RAVN Headquarters - Ellington Airfield, Houston, Texas (On-Site)

Salary/Hourly Rate: Salary

Schedule: Full-Time | Monday-Friday, 8:00 AM-4:30 PM

Company Summary

RAVN is pushing the boundaries of innovation in the aviation industry, focusing on cutting-edge technology and advanced aerospace solutions. As part of the RAVN team, you'll be at the forefront of revolutionizing pilot training on military-grade aircraft and aerospace engineering in the defense sector. RAVN provides combat and high-maneuver training for pilots, RDT&E, and maintenance services with its fully owned fleet of aircraft.

Department Summary

This role, reporting to the VP of Contracts & Compliance, is part of a collaborative in-house role focused on practical risk management, efficient contract execution, and responsive business support in connection with project operations.

Position Summary

RAVN Group Inc, dba RAVN Aerospace LLC, is seeking a Contracts Administrator to support the company's USG and Commercial (CONUS and OCONUS) contracting needs, collaborating across multiple business units.

The ideal candidate should be comfortable with:

· Aligning with RAVN's core principle on OWNERSHIP (taking charge of the outcome), INNOVATION (solving hard problems creatively), INTEGRITY (doing the right things always), CREDIBILITY (earning trust through expertise and humility) and COLLABORATION (winning together).

· Manage the assigned contract workload in a fast-growing environment with the core principals in mind.

· Communicate effectively, act with high integrity, and possess a growth-oriented mindset that embraces continuous learning.

· Represent oneself and the Contracts department with positive 'can do' attitude.

Key Responsibilities

Contract Lifecycle Management

· Overseeing pre-award and post-award functions, including drafting, reviewing, negotiating, and executing agreements, ensuring compliance with strict regulatory standards (e.g., FAR/DFARS) and mitigating risks in high-value, complex R&D or production projects.

· Helping drive consistency, efficiency, and continuous improvement in the contract lifecycle management process.

Negotiation & Strategy

· Assist Department Head with drafting, reviewing, revising, and negotiating contracts and related documents to secure favorable outcomes with customers and vendors.

· Ensure, terms are in accordance with company policies, risk tolerances, and business objectives, including scope, payment, schedule, indemnity, insurance, warranties, limitation of liability, termination, confidentiality, intellectual property, and dispute resolution provisions.

Compliance and Risk Management

· Ensuring contracts align with federal regulations, company policies, and legal requirements, including customer flow-downs.

Financial & Performance Monitoring

· Assist Programs, as required, with monitoring contract costs, schedules, and deliverables (e.g., hardware, technical data).

Administration & Documentation

· Prepare contract modifications, handle change orders, and manage documentation for research, development, and production programs.

· Assist with review and establish Non-Disclosure Agreements, Consultancy Agreements, Teaming Agreements, including, but not limited to Partnership Agreements and other types of agreement, which will build business relationships withpotential customers, subcontractors and industry leaders.

· Support the development and maintenance of standard contract templates, fallback positions, negotiation guidance, and training materials.

· Track open issues, negotiation status, approvals, and execution requirements to help ensure timely turnaround and operational alignment.

· Coordinate signatures, document retention, and post-execution administration as needed.

· Assist with process improvement initiatives relating to contract management, workflow efficiency.

· Support special projects and other duties as assigned in connection with the company's contracting functions.

· Partner with Finance, Operations, and Program Managers to ensure contract deliverables, reporting obligations, and milestones are properly understood and tracked.

· File management and maintaining accurate contract records and ensuring compliance with internal policies and procedures as well as configuration management processes for contract-related documentation.

Internal/External Liaison

· Collaborating with program management, engineering, and finance to define procurement objectives and resolve contractual disputes.

· Coordinate closely with internal cross-functional stakeholders to ensure alignment between contract terms, operational realities, and compliance requirements for supporting timely and effective contract execution.

· Manage and assist Program Management with contractual obligations, deliverables, notices, claims, and related project documentation.

Other Tasks

· Openness to learning and taking on other tasks, as required and directed by the department head.

Requirements

· 5-8+ years' Contracts work experience within the aviation/aerospace/defense industry.

· Experience preferably in a corporate contracts function, especially in aerospace/aviation industry.

· Experience with multiple contract types (FFP, CPFF, T&M, and others).

· This position requires U.S. citizenship due to the need to obtain and maintain a U.S. Government 'Secret' security clearance and access export-controlled information.

· Meticulous record-keeping skills, strong attention to detail, and the ability to manage complex matters with minimal oversight.

· Excellent written and verbal communication skills and comfort working cross-functionally.

· High integrity, sound judgment, and professionalism in handling confidential or sensitive information.

· Strong familiarity with common contracting frameworks, including FAR, DFARS, ITAR/EAR, or similar regulatory structures.

· Familiarity with aerospace/aviation contracts clauses, risk mitigation and confident in negotiations.

· Bachelor's degree at a minimum in Business Administration, Finance or other related fields.

Desired Experience/Skills

· Professional certifications such as Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM) are highly preferred.

Physical Demands

· Regular use of computers and other standard office equipment.

· Regular use of hands and fingers to handle, feel, or operate objects, tools, or controls.

· Ability to work full time in an office environment at RAVN Headquarters.

· Periodic work in aircraft hangar, ramp, warehouse, or other operational environments may be required.

· Specific work hours may vary based on operational, departmental, or contractual requirements.

· Periodic travel, including possible OCONUS travel, may be required based on business needs.

Work Authorization

· This position requires U.S. citizenship due to the need to obtain and maintain a U.S. Government 'Secret' security clearance and access export-controlled information.

· Must be lawfully eligible to work in the United States and complete an I-9 Form.

· Must be able to obtain and maintain applicable security clearances and access credentials.

· Must possess a valid driver's license and meet company driving requirements.

· RAVN Aerospace is a Drug & Alcohol-Free Workplace. Pre-employment, random, or for-cause drug/alcohol testing, including testing for marijuana, may be required as applicable.

RAVN Aerospace is an EEO/AA/Disabled/Veterans Employer.

I understand that if an offer of employment is made, I may be required to undergo investigation into all statements and references contained in this application. Said investigation may include credit, driving, criminal background, professional references, and other background checks. By applying for this position, I authorize post-offer investigation into my background as necessary and as a condition of employment. Note: a criminal conviction does not constitute an automatic bar to employment and will be considered only as it substantially relates to the position in question.