Administrative Assistant

Company Overview 

Avahi is an AI systems integrator helping businesses put Cloud + AI to work.
We design, build, and integrate solutions that reduce manual work, improve operations, and bring new capabilities to your products. From AI strategy to cloud infrastructure, we connect the right technology to your data, applications, and workflows.
We’re an AWS Premier Tier Services Partner and an OpenAI Select Partner. We also partner with Anthropic as a Claude Select Services Partner and with ElevenLabs.

Our capabilities include:

• Custom AI development, assistants, and enterprise search
• AI agents, voice solutions, and workflow automation
• Systems integration, data pipelines, and document processing
• AI model, platform, and compute optimization
• Cloud migration, application modernization, and managed cloud services

Every engagement starts with your business goals. We select models and platforms based on your existing systems, security requirements, performance needs, and operating costs. A focused Proof of Value can help you assess business impact, quality, and cost before committing to production.
Our engineers, AI researchers, and cloud specialists work as an extension of your team, taking ownership from strategy through deployment and ongoing support. We help startups, SMBs, and mid-market organizations move quickly from idea to working solution.

Role Summary:
We’re hiring a reliable and organized Administrative Assistant to support one of our clients remotely. This role involves working directly with their internal team to help coordinate day-to-day administrative functions. You will be engaged as an independent contractor through Avahi and fully embedded in the client’s operations.

Key Responsibilities:

• Schedule meetings and manage team calendars
• Respond to emails and manage inbox communications
• Answer incoming phone calls in a professional manner
• Communicate with vendors via phone and email
• Perform data entry tasks and maintain internal records
• Support general administrative projects as needed

Must-Have Skills & Experience:

• 2+ years of experience in an administrative or office support role
• Strong proficiency in Microsoft Outlook, Windows OS, Word, Excel, and PowerPoint
• Excellent spoken and written English communication skills
• Highly organized, detail-oriented, and responsive
• Comfortable working independently in a remote environment

Nice to Have:

• Experience using project management or collaboration tools (e.g., Slack, Zoom, Teams, Asana)
• Any additional computer or technical skills
• Prior experience supporting multiple stakeholders or working with vendors

Accessibility and Inclusivity Statement
At Avahi, we are committed to fostering a workplace that celebrates diversity and inclusivity. We welcome applicants from all backgrounds, experiences, and perspectives, including those from underrepresented communities.

We are proud to be an equal opportunity employer, providing a fair and accessible recruitment process for all candidates. If you require accommodations at any stage of the application or interview process, please let us know, and we will work to meet your needs.

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