Administrative Assistant

Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills. Spanish speaking is of great value.

Joe Jr Landscapes is dedicated to excellence in commercial landscaping. As the largest black privately-owned commercial landscaping company in Chicago, we offer exciting career opportunities for Landscape Professionals across the state of IL. To learn more, please visit our website: www.joejrlandscapes.com. 

Responsibilities

• General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies and scheduling various vendors for services.

• Perform sales support functions, such as:

 • Running and assessing reports: 

 • Open order reports 

 • Billing reports 

 • Project profit and loss repots 

 • Customer statements 

 • Project detail transaction reports 

 • Accounts receivable aging reports 

 • Product order reports 

 • Item requirement reports 

 • Contract reports 

 • Customer profile reports

 • administrative team overflow support: 

   • supporting the CEO as necessary 

   • assistance with snow events as needed (timecard entries, payouts, etc) 

Requirements

• Must be highly organized, resourceful and a strong multi-tasker. At minimum, three years of prior experience in an Office Manager/Administrative Assistant role is necessary. 

• Associates degree in business or related major preferred

• Strong oral and written communication skills. Bilingual (English/Spanish or English/Creole) a plus. 

• Prior experience with financial software packages preferred. 

• Must have and maintain an upbeat, professional and friendly attitude and demeanor.