Events Project Manager (Contract)

Aescape is a body intelligence company delivering Adaptive Body Therapy, powered by physical AI and robotics. Each session listens to your body and adapts to it in real time, releasing the tension that builds from work, training, travel and everyday life. Members choose their focus, adjust pressure as they go, and see results build with consistent use. Every table evolves through over-the-air software updates, so the experience keeps getting better. Find Aescape at 150+ leading fitness, hospitality and wellness destinations across the US.

Aescape is headquartered in New York and is backed by Valor Equity Partners, BroadLight Capital and Mecha Ventures, alongside seven-time Super Bowl champion Tom Brady, an investor and strategic partner.

Aescape is seeking an experienced, detail-oriented Events Project Manager (Contract) to join us for a 3-month project sprint. In this role, you will own the end-to-end project management and execution of 6 to 8 events scheduled between now and the end of the year.

You will act as the central operational hub—liaising with third-party event management companies, managing event budgets and travel logistics, coordinating event assets, and ensuring all internal cross-functional deliverables (sales decks, booth materials, lead capture tools) are delivered on time and on budget.

What You’ll Do 

• Vendor & Agency Management: Serve as the primary point of contact for external event production companies, trade show organizers, and venues. Coordinate booth space, electricity/AV, shipping, and technical requirements.

• Budget Management & Tracking: Manage individual event budgets and the overall Q3/Q4 event spend. Track expenses, reconcile invoices, and ensure events stay within approved financial limits.

• Travel & On-Site Logistics: Manage flight, hotel, and local transportation arrangements for attending team members. Create comprehensive travel itineraries and event playbooks for on-site staff.

• Asset & Collateral Coordination: Organize, audit, and ship event physical assets (booth displays, hardware, signage, swag, print materials). Coordinate with internal teams to ensure all digital assets (presentations, lead forms, QR codes) are ready prior to showtime.

• Internal Timeline & Deliverables Management: Build and maintain project timelines for all 6–8 events. Collaborate with key stakeholders (Sales, Marketing, Product) to meet pre-event outreach deadlines, content delivery, overall event preparation.

• Post-Event Reconciliation: Oversee pack-out and return shipping of event hardware/displays, complete budget reconciliation, and ensure lead lists are handed off to the revenue team for follow-up.

What You’ll Bring

• 3–5 Years of Event Project Management Experience: Proven track record managing trade shows, B2B conferences, field marketing activations, or corporate events.

• End-to-End Execution Capability: Hands-on experience building event timelines, negotiating vendor contracts/orders, and shipping hardware/displays.

• Financial Acumen: Strong proficiency managing project budgets, handling purchase orders, and reconciling expenses in spreadsheets.

• Exceptional Organization & Detail Orientation: Ability to simultaneously manage multi-track timelines for 6–8 overlapping events without letting details slip through the cracks.

• Strong Communication Skills: Ability to effectively lead calls with third-party vendors, agency partners, and internal sales/executive stakeholders.

What’s In It For You 

• Join a trailblazing robotics and AI company building the future of recovery

• The chance to make a difference with a product that empowers healthier and happier living

• Team culture driven by passion, ambition, empowerment, inclusion, curiosity, and fun!

• Compensation: $45 - $60 per hour

Equal Opportunity Employer

Aescape is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. The salary range listed above is a good-faith estimate provided in accordance with New York City's pay transparency law.

 

Join Aescape

We’re building a new category: body intelligence, delivered through Adaptive Body Therapy. We’re looking for people who are driven, resourceful and eager to learn, who bring different perspectives, and who care about work that makes a real difference for the people we serve. If that sounds like you, we’d like to hear from you.

 

Listen. Release. Repeat.