Project Manager - Proposals

The Project Manager, Proposals leads assigned proposals from opportunity kickoff through final submission and closeout. This role coordinates multiple concurrent proposals across sites and functions, establishes schedules and responsibilities, and drives timely completion of compliant, high-quality submissions. Serving as the central point of coordination, the Project Manager, Proposals maintains visibility of progress, facilitates reviews and approvals, and escalates risks early. 

Responsibilities

Responsibilities:

• Manage proposal development across sites and business units, balancing priorities, contributor availability, and customer deadlines. Review solicitation requirements, deliverables, evaluation criteria, and submission instructions; develop compliance matrices and proposal plans as appropriate.
• Lead kickoff meetings to align scope, responsibilities, strategy, bid/no-bid considerations, and submission plans. Coordinate cross-functional contributions to resolve gaps and align content with customer requirements and win strategy; escalate and document no-bid recommendations through established approval processes.
• Maintain schedules with clear owners, dependencies, and deadlines for technical and cost inputs, pricing, reviews, approvals, and submission. Monitor and document progress daily, identify missing inputs and schedule risks, coordinate recovery plans, and escalate unresolved issues.
• Coordinate gate and proposal reviews, including materials, scheduling, and required reviewer and approver attendance. Document decisions, consolidate feedback, and confirm revisions, approval conditions, and submission, branding, style, and quality requirements are satisfied before release.
• Coordinate authorized final submission and retain confirmation. Maintain SharePoint folders, version control, review records, final submissions, and approval documentation, keeping proposal records aligned with Salesforce and other applicable systems.
• Complete proposal closeout, capture lessons learned, and contribute approved reusable content and workflow improvements. Use approved AI-assisted proposal tools, verify generated output against source material, and obtain appropriate subject-matter review before use.

Qualifications

Experience:

• Bachelor’s degree in Business, Communications, Engineering, or a related field, or equivalent experience.
• Five or more years of experience managing proposals, preferably in aerospace and defense, manufacturing, or another technical product environment.
• Strong knowledge of the proposal lifecycle, including solicitation analysis, compliance, cross-functional reviews, gate approvals, and final submission.  Demonstrated ability to manage concurrent proposals, establish realistic schedules, coordinate contributors across functions or sites, and escalate risks effectively.
• Excellent project management, organizational, communication, and meeting facilitation skills, with the ability to manage competing priorities and tight deadlines.  Familiarity with coordinating technical inputs, cost estimates, pricing reviews, and management approvals.
• Proficiency with Microsoft Excel, PowerPoint, and Word. Experience with Salesforce, SharePoint, and proposal or task management systems preferred.
• Experience with AI-assisted proposal tools, reusable content libraries, or workflow improvements is a plus.
• Familiarity with APMP proposal management methodologies preferred; APMP certification is a plus but is not required.

About the company

About Frontgrade At Frontgrade, we build mission-critical electronics that perform without compromise in the world’s most demanding environments, from deep space to national defense. With decades of proven heritage, we deliver high-reliability components, subsystems, and integrated solutions trusted when failure is not an option. But our strength is not just in what we build. It is in the people who make it possible. From engineers and product managers to sales teams, marketers, and skilled manufacturing professionals, every role plays a direct part in enabling missions that protect, explore, and connect our world. We move with purpose, collaborate across disciplines, and take pride in delivering solutions our customers rely on in the highest-stakes environments. If you want your work, whatever your specialty, to contribute to something bigger, you will find your place at Frontgrade.   Why Work for Us We believe mission success starts with taking care of our people. That’s why we offer competitive health, wealth, and wellbeing benefits from day one. You’ll also find real opportunities to learn, grow, and advance, whether you’re building technical expertise, leading teams, or expanding into new areas. Here, your growth is part of the mission.
Additional Information This position may require access to technology, materials, software or hardware that is controlled by either ITAR or EAR U.S. export laws.  As a condition of any job offer, in order to be employed in this position, you may need to obtain a U.S. Government export license(s), as required by law.   Other benefits include:

• Immediate Medical (FSA and HSA), Dental, and Vision
• 401K Match with 100% immediate vesting
• 9X80 compressed work schedule for qualifying roles
• Career Opportunity and Growth
• Tuition Reimbursement/Student Loan Repayment
• Generous PTO and 11 paid Holidays per year (a combination of both designated and floating holidays)
• 8 weeks of 100% Paid Family Leave