Executive Assistant to the Executive Director

Galveston County Health District is seeking an organized, professional, and detail-oriented Executive Assistant to the Executive Director to coordinate Executive Office operations and provide direct administrative support to the Executive Director. This position also supports executive leadership, the United Board of Health, and the Animal Services Advisory Committee as needed, while assisting with organizational website and social media communications. If you thrive in a fast-paced environment, we encourage you to apply.

Why Join Us?

We offer a career with fantastic benefits, including:

• Amazing retirement package to secure your future

• Affordable medical insurance to keep you and your family covered

• Generous paid time off so you can recharge

• FREE life insurance & long-term disability for peace of mind

• FREE parking – because the little things matter too!

What You’ll Do:

• Coordinate Executive Office administrative workflow and provide support to the Executive Director, Executive Leadership Team, United Board of Health (UBOH), and Animal Services Advisory Committee (ASAC)

• Coordinate calendars, meetings, events, trainings, travel logistics, correspondence, and executive office communications

• Maintain confidential records and sensitive information with discretion and sound judgment

• Support UBOH and ASAC meetings, including records retention, meeting materials, orientations, appointments, and compliance with applicable procedures and bylaws

• Prepare presentations, coordinate strategic planning and town hall meeting logistics, and communicate information on behalf of the Executive Director as needed

• Coordinate purchase requisitions, contracts, billing and purchasing documentation, credit card reconciliation, invoicing, and budget tracking

• Update the organization’s website and assist with social media content, newsletters, reports, and communications standards

• Serve as a point of contact for internal and external stakeholders and coordinate with departments and community partners

• Support public health emergency response activities, including evenings and weekends as needed

• Perform other duties as assigned

What We’re Looking For:

• High school diploma or equivalent required; bachelor’s degree preferred

• Five or more years of experience providing administrative support to an executive-level manager

• Excellent written and verbal communication skills and strong proficiency in Microsoft Office

• Experience with website and social media content management preferred

• Experience in public health or healthcare preferred

• Ability to coordinate projects, prioritize shifting demands, work independently, and exercise sound judgment

• Commitment to confidentiality, professional customer service, and compliance with organizational policies and HIPAA

• Must have reliable transportation

• Must possess a valid Texas driver’s license within 30 days of employment; motor vehicle record check may be required, if applicable

• Must comply with GCHD immunization policy and pass criminal background and drug/alcohol screening

Equivalent combinations of education and experience may be considered.

Application Deadline: Open Until Filled

No phone calls please

ADA / EEO / DFWP

Our Mission:Protecting and Promoting the One Health of Galveston County

Equal Employment Opportunity Statement

Galveston County Health District is an Equal Opportunity Employer and values diversity in the workplace. Applicants are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status.