House Manager & Family Assistant

House Manager and Family Assistant

Location: Manhattan Beach, CA | 90266

Employment Type: Part-Time | Approximately 15-16 guaranteed hours per week

Schedule: Approximately 15-16 hours per week, generally spread across four days, with a consistent alternating two week schedule based on families needs. Core suggested days and hours:

Sunday, 3pm-6pm, Monday- Wednesday afternoons (3-7 pm). Flexibility for occasional dog and house sitting.

*As set forth below, the weekend shift(s) will generally focus on household projects, organization, errands, and pet care, as kids and parent will likely be out of the home on these weekends. 

Opportunity for additional hours as needed and agreed upon.

Compensation: $33-$40 depending on experience

Start Date: ASAP

Requirements

• Reliable transportation and valid driver's license
• Clean driving record and comfort occasionally transporting school-age children
• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• No strong fragrance/perfume/cologne/strongly scented products while working.

About Our Family

Our family includes a busy working parent, two active school-aged children, and our beloved golden retriever.

We are a close-knit, active household based in Manhattan Beach. Our home is warm, fast-paced, and full of life. Afternoons bring a mix of activities, routines, and the kind of organized chaos that comes with raising two kids who are deeply involved in sports and the arts. We love low-key family time: beach days, board games, movies, and time at the club. What we are looking for is someone who helps protect that time by keeping the household running smoothly behind the scenes.

Our household runs on a busy schedule, and we value professionalism, warmth, initiative, and efficiency. We have a housekeeper and a regular dog walker, but this role is very much a hands-on position that includes managing daily laundry, keeping the kitchen and living spaces organized, preparing meals, and handling the many small tasks that keep a household running. We are looking for someone who can both develop effective systems for running these tasks and take ownership of the everyday work. We want someone who notices what needs to happen before being asked, builds the infrastructure to keep things on track, and communicates proactively so nothing falls through the cracks.

Above all, we're looking for someone who wants to become a valued part of our household team. We aren't looking for someone to simply check boxes off a list. We want someone who takes pride in their work, enjoys creating order out of the everyday chaos, and finds joy in helping a busy family thrive.

Who You Are and What We're Looking For

The ideal candidate is an operational thinker who thrives in a dynamic household and takes genuine pride in building systems that stick. You do not wait to be told what needs to be done. Instead, you see it, prioritize it, and handle it. You are trustworthy, discreet, and comfortable working alongside a busy working parent who values efficiency and direct communication.

You are the glue that holds it all together! You enjoy the variety of managing a busy household and are equally comfortable organizing a closet, folding laundry, preparing dinner, running errands, or figuring out a better way to manage everyday routines. No task is too small, and you take satisfaction in seeing things through from start to finish. You thrive in a busy, dynamic household, love variety, and know how to keep things running smoothly without needing constant direction.

You are proactive, organized, confident, and resourceful. You anticipate needs, take ownership, communicate clearly, and bring a calm, positive energy to even the busiest days.

You are warm and engaging with school-age children while respecting their growing independence. You can provide age-appropriate support with their homework and organization routines and responsibilities without hovering or micromanaging.  

You take feedback graciously, communicate clearly, and proactively send a plan for the week without being prompted. You respect professional boundaries, communicate clearly and efficiently, and understand the importance of working independently without requiring constant direction. 

While this position encompasses a variety of responsibilities, the primary day-to-day priorities are laundry, maintaining an organized and tidy home, meal and lunch preparation, and keeping the family’s school and activity routines running smoothly. It also entails administrative, household projects, and other responsibilities which will be prioritized around those primary core needs.

Key Responsibilities

Household Organization & Maintenance

• Create and maintain household organization systems from the ground up
• Maintain daily household resets, including the kitchen, living areas, bedrooms, and other frequently used spaces, so the home stays organized and functional between housekeeping visits
• Handle daily kitchen cleanup, dishes, countertops, and other routine light cleaning to maintain a clean and orderly home
• Manage seasonal clothing and décor swaps, including post-holiday takedown
• Coordinate donation drop-offs for outgrown items
• Pack and unpack for family travel
• Handle routine home maintenance tasks such as changing batteries, light bulbs, and smoke detector checks
• Oversee and tidy outdoor spaces and backyard areas
• Identify recurring organizational challenges and proactively implement practical systems that make routines easier and more efficient

Laundry & Linens

• Manage the complete laundry process, including washing, drying, folding, hanging, and putting away clothing and lines
• Maintain a reliable system to ensure school uniforms, sports gear, dance gear, and other frequently needed items are clean, organized, and ready before needed each week
• Steam and iron if/as needed; assist with preparing school and activity outfits in advance
• Rotate linens in partnership with the housekeeper
• Keep laundry areas tidy and consistently stocked

Family Support

• Provide occasional transportation for activities and handle occasional carpool duty
• Provide occasional childcare support when needed, including supervising children when the parent needs to step out or attend to work responsibilities
• Prep/check backpacks, clothing, and snacks, and work with children to establish independence in these same tasks
• Provide age-appropriate homework and organizational support, including helping children stay on top of scheduled assignments, school supplies, backpacks, and upcoming activities
• Help establish and maintain efficient after-school and evening routines, including preparing for the following school day
• Handle kid-related errands as needed

Meal Support

• Plan, shop for, and prepare simple, healthy, cost-conscious, family meals and snacks approximately 3-4 times per week; focus on easy, practical meals rather than elaborate cooking
• Prepare ingredients and assemble meals in advance for the Suvie Kitchen Robot, allowing meals to be easily placed in appliance for freshly cooked meals
• Help maintain a rotating selection of reliable family meals and use existing ingredients and frozen foods efficiently to reduce food waste and unnecessary takeout.
• Prepare school lunches and snacks for several days at a time, reducing the need for purchased school lunches
• Maintain a clean and organized kitchen

Inventory & Errands

• Maintain pantry, refrigerator, freezer, and household supply inventories
• Proactively restock essentials and keep organized shopping lists Shop strategically and cost-consciously, keeping track of commonly used items, comparing prices when practical, and avoiding duplicate purchases and reducing unnecessary spending
• Handle Amazon, Costco, and Target orders and subscriptions
• Manage returns, dry cleaning drop-off and pickup, and gift shopping
• Sort mail and handle packages; with time and established trust, assist with flagging bills and correspondence
• Break down and recycle boxes

Administrative & Personal Assistant Support

• Proactively provide a brief weekly household plan or update highlighting priorities, upcoming activities, activities, meal preparation, errands, and any outstanding items requiring attention
• Take ownership of routine administrative tasks, identifying opportunities to simplify recurring responsibilities to reduce the parent’s administrative workload
• Further PA and Administrative Support As Needed and As Trust Develops, such as:
• • Assist with calendar management, including household and activity schedules
  • Coordinate appointments, including medical and vendor scheduling
  • Support travel planning and logistics
  • Track receipts and assist with household budget monitoring

Vendor & Property Oversight

• Coordinate schedules and responsibilities with the existing housekeeper and dog walker, helping to ensure household needs are covered efficiently without duplication or services
• Research, schedule, and manage vendor quotes and repairs, as needed

Pet Care

• Provide supplemental care for the family golden retriever, including feeding, walks, companionship, and additional coverage on occasional weekends, as agreed in advance
• Be comfortable incorporating pet care into daily household responsibilities and provide additional support when family schedule requires
• Schedule vet and grooming appointments
• Maintain pet supply inventory

Vehicle Upkeep

• Schedule maintenance for the family vehicle
• Handle fueling, cleaning, and organizing the family vehicle
• Occasional vehicle stocking/restocking with frequently needed items, such as water, snacks, activity supplies, and other essentials, particularly before weekend long tournaments and competitions
• Track registration and insurance renewal dates on the calendar

Household Organization & Special Projects

• Create punch lists for housekeeping staff covering periodic deep cleaning tasks (fridge, oven, baseboards, etc.) and ensure completion
• Take ownership of periodic household organizational projects including closets, entryway/mudroom area, garage, children’s belongings, and storage areas
• Identify and prioritize larger projects to be completed during lighter weeks, school breaks, family vacations, or extra hours on weekends with accompanying pet care, while ensuring that regular household responsibilities remain the first priority

How to Apply

Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check.

When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.