Temporary HR Clerical Assistant - Couples Swept Away

Key Responsibilities

Recruitment & Onboarding

• Assist with the administration of the recruitment and selection process.
• Maintain and update candidate information in the Applicant Tracking System (BambooHR).
• Assist with scheduling interviews, recruitment activities, job fairs, and orientation sessions.
• Prepare and organize recruitment and onboarding documents.
• Assist with the onboarding of new employees and ensure required documentation is completed and filed.
• Follow up on outstanding candidate and onboarding documentation as directed.

HR Records & Documentation

• Maintain accurate and confidential employee and HR records.
• Assist with filing and organizing personnel documents in accordance with established procedures.
• Perform data entry and update employee information in HR systems.
• Prepare letters, forms, reports, schedules, and other HR-related documents.
• Ensure HR records are properly organized and readily accessible when required.

Administrative Support

• Provide general clerical and administrative support to the Human Resources Department.
• Assist with preparing correspondence, reports, spreadsheets, and other HR documents.
• Receive and respond to routine employee and departmental enquiries, escalating matters when necessary.
• Assist with coordinating meetings, interviews, orientations, and other HR activities.
• Maintain office supplies and assist with the organization of HR administrative resources.

Compliance & Confidentiality

• Handle employee and candidate information with a high level of confidentiality and professionalism.
• Follow established Human Resources policies, procedures, and record-keeping requirements.
• Ensure documentation is completed accurately and within required timelines.
• Support the HR team in maintaining accurate records for audit and operational purposes.

Qualifications & Experience

• High school diploma or equivalent; training or certification in Human Resources, Business Administration, or a related field would be an asset.
• Previous clerical, administrative, or Human Resources experience preferred.
• Experience working in a hospitality environment would be an advantage.
• Working knowledge of Microsoft Office applications, including Word and Excel.
• Experience with an HRIS or Applicant Tracking System, such as BambooHR, would be an asset.