Property Services Coordinator

 

SUMMARY 

 

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).  This job is also responsible for the timely resolution of all client requests pertaining to property services.

 

KEY DUTIES & RESPONSIBILITIES 

 

• Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements 

• Review of demand work orders to determine if billable or non-billable 

• Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost  

• Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance 

• Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger 

• Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets 

• Establishes and maintains working relationships with Clients and service providers 

• Other duties as assigned

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KNOWLEDGE & SKILLS 

 

• Knowledge of financial management software 

• High school completion plus a specialized technical or business course 

• Minimum of 1 year of relevant job experience 

• Excellent interpersonal skills 

• Strong customer-oriented skills 

• Good communication skills (verbal/written) 

• Ability to multitask 

• Analytical and problem solving skills 

• Ability to work independently 

• Good computer skills, Maximo and Oracle, an asset 

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• Licenses and/or Professional Accreditation 

• None required 

 

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About the team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! 
BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

About the company

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.