Vice President of Finance & Administration

Overview

The Vice President of Finance and Administration is a senior position responsible for overseeing the financial, human resource, and operational aspects of the organization. Reporting directly to the CEO, the VP of Finance and Administration plays a crucial role in strategic planning, financial management, and ensuring the efficient operation of the Boys & Girls Clubs of the Lowcountry.

Responsibilities

Financial Management

Financial Management Responsibilities:

Policy Development and Oversight: Establish and implement comprehensive policies and procedures for all financial management functions, ensuring compliance with generally accepted accounting principles (GAAP) and maintaining robust internal controls.

Budget Planning and Management: Lead the planning, development, and monitoring of the organization’s operating and fund account budgets in collaboration with the CEO and Management Team; ensure expenditures align with approved budgets.

Financial Reporting: Provide timely, accurate, and actionable financial reports to leadership, offering recommendations to sustain and enhance the organization’s fiscal health.

Collaboration with Leadership: Partner with Club leadership and managers to:

• Maintain, analyze, and interpret the general ledger for all funds.
• Prepare and analyze financial reports monthly or as needed.
• Ensure effective internal controls are in place across operations.
• Deliver insightful financial data to support decision-making.

Operational Efficiency: Identify and evaluate opportunities to optimize financial operations, enhance cash flow, and achieve cost savings.

Asset and Investment Reporting: Report on the valuation and performance of organizational assets and investments, including real property, equities, bonds, and other holdings.

Information Systems Utilization: Oversee the effective use of information systems to maximize operational efficiency and organizational effectiveness.

Compliance and Record Maintenance: Ensure financial records and systems are maintained to comply with regulations, GAAP, and contractual requirements.

Team Leadership and Development: Foster a productive, collaborative, and growth-oriented work environment within the finance, accounting, and information services functions.

Human Resource Management

Strategic HR Leadership: Develop and implement HR strategies aligned with the organization’s overall goals and objectives, ensuring a strong, positive workplace culture.

Compliance and Policy Management: Oversee the development, implementation, and enforcement of HR policies and procedures to ensure compliance with federal, state, and local laws.

Talent Acquisition and Retention: Lead recruitment efforts for key positions, ensuring the organization attracts and retains top talent; design and implement employee retention strategies.

Performance Management: Establish and manage a comprehensive performance management system, providing support to managers and staff for goal setting, feedback, and career development.

Compensation and Benefits: Oversee payroll administration, benefits programs, and compensation structures to ensure competitiveness and equity within the industry.

Employee Relations: Serve as the primary contact for employee concerns, fostering open communication, resolving conflicts, and promoting a positive work environment.

Training and Development: Design and implement employee training programs, leadership development initiatives, and succession planning strategies to build organizational capacity.

HR Analytics and Reporting: Analyze HR metrics and provide regular reports to senior leadership on workforce trends, turnover, engagement, and other key indicators.

HR Technology Management: Evaluate and implement HR systems and tools to streamline processes, improve efficiency, and support organizational goals.

Diversity, Equity, and Inclusion (DEI): Develop and promote DEI initiatives, ensuring an inclusive workplace that reflects the community served by the organization.

 

RELATIONSHIPS:

Internal:  Maintain contact with Unit Directors/Managers to provide technical assistance in matters of financial and informational systems; interact regularly with CEO and the Board to develop fiscal policies and budgets, and to present regular reports in an advisory capacity.

 

External:  Maintain contact with external auditors, accounting firm, all vendors, insurance carriers, and other groups.

 

 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The job includes the normal physical demands associated with office work and requires travel to offices and clubs throughout the Lowcountry.

 

EFFECT ON END RESULTS:

The Boys & Girls Club shall be a financially sound organization adhering to all financial and accounting standards and using Informational Management Systems effectively and efficiently to support its operations.

 

Qualifications

• SKILLS/KNOWLEDGE REQUIRED:

  • Bachelor’s degree from an accredited college or university in accounting, finance, or business administration.
  • A minimum of five years of progressively responsible work experience managing all accounting functions in a non-profit agency, or equivalent experience.
  • Thorough knowledge of budgeting and accounting practices, processes and procedures of non-profit organizations.
  • Understanding of Informational Systems, software applications and issues involved in the integration of such throughout a multi site organization.
  • Demonstrated ability to organize, direct and coordinate operations in personnel, supervision, recruitment and retention of key personnel.
  • Excellent communication skills, both verbal and written.
  • Strong organization and analytical skills.
  • Ability to interact professionally with Club staff, Board members, volunteers and other related agencies.

   

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.