Event Set Up Coordinator, Full-Time

Hyatt Vacation Club®, a leader in the vacation ownership industry, is currently looking for a Field Event Setup & Maintenance Coordinator who will be in charge of setting up and breaking down events including but not limited to booths, tables, tents, and additional items/materials as well as providing general upkeep and maintenance. This will include frequent travel to different venues that host Sporting games, Concerts, Malls, Fairs, Markets, Trade Shows, and more before and/or after the events.

$21.67 per hour

Set-Up & Break Down

• Communicate with manager/leads for upcoming events or task for the week, go over any changes or situations that may arise at events, venues or set-ups.
• Prep bin with marketing material, lights, cleaning supplies etc..
• Set-up canopy, horizontals, verticals front and sides as well as back drop.
• Set-up tables with table clothes.
• Attach weight to canopy as needed.
• Hook up lights as needed.
• Break down canopy, tables, signage, etc. Pickup area of all trash.

Booth Prep

• Prepare booths by adding and removing old signage.
• Cleaning, repairing booth.
• Capable of driving U-haul or Penske, and assisting moving company with booth relocation.
• Moving booths to and from venues or events to warehouse.
• Replacing or updating new marketing material information at booths.
• Supply and restock booths for venues or events.
• Working with event, venue staff before and after event.
• Requires long hours of driving to and from, in-between set-ups, sometimes multiple a day.
• Maintain, clean, and organize company vehicle and job sight.
• Able to work independently, as well as multitask and self-motivated.

Job Summary

• Oversee the event development process; creating and setting up/breaking down the event, interacting with the appropriate vendors, and frequently visiting the venue as the Hyatt Vacation Club representative.
• Follow the established contract review process to ensure that all vendors meet the risk management requirements.
• Promote awareness of brand image internally and externally.
• Receive, record, and relay messages accurately, completely, and legibly.
• Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect the privacy and security of guests and coworkers.
• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette.
• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
• Ensure adherence to quality expectations and standards. Perform other reasonable job duties as requested by Supervisors.
• The company will be providing a van/truck to transport items
• -Hours may vary but can include early mornings and late nights with possible breaks in the middle of the day depending on the time requirements of each venue; therefore, open availability 7 days a week is highly preferred

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.